Privacy Policy - Data Privacy Notice

At KnowToYes, we believe that privacy is a fundamental right essential to a healthy democracy. Citizens participating in public discourse deserve protection of their personal information and the right to be forgotten from public records when appropriate.

We may receive information about you from other sources, including third parties that help us update, expand, and analyze our records, identify new customers, or detect or prevent fraud. What information we receive from third parties is governed by the privacy settings, policies, and/or procedures of the relevant organizations, and we encourage you to review them.

We hold that individuals speaking at public meetings, submitting comments, or otherwise engaging in civic participation should not have their personal information permanently archived and searchable without consent. To honor this principle:

• General public speakers are anonymized in our records
• Personal addresses from public comment are sanitized to street-level only, with geographic noise added
• Personal contact information is removed from our datasets
• We process and redact personal identifiable information (PII) before making meeting records searchable

We draw a clear distinction between private citizens and public officials. Elected officials, appointed commissioners, planning staff, and government employees acting in their official capacity do not share the same right to be forgotten.

Why? Because:

• Democratic accountability requires transparency - voters have the right to know what their representatives said and did
• Public decisions must remain traceable - land use decisions affect entire communities for decades
• Official actions are matters of public record - government business conducted in public forums belongs to the public
• In our records:
  • Official names and titles are retained
  • Official contact information (government emails, office phones) is preserved
  • Statements made in official capacity remain searchable and attributable

This approach balances the individual's right to privacy with the public's right to government transparency. We believe both principles are essential to democracy - and that distinguishing between private citizens and public officials is the key to honoring both.

All feedback, comments, requests for technical support, and other communications relating to the Sites and our data collection and processing activities should be directed to: sales@yeseverytime.com.

Last updated: October 08, 2025